Possibly the most important aspect in MPS is understanding your print/spend inefficiencies. Despite the decreasing cost of printers, multi-function devices and high volume copiers, print expenses (and waste), continues to rise., There are factors that contribute to print expense waste, which you need to quantify at the outset through a corporate-wide print assessment. These factors include:

Unmanaged user printing: End users rarely have knowledge of the true cost of their printing activities, and without controls and measures, waste can be substantial.

Unnecessary use of expensive devices: Unmanaged printing on expensive devices like small desktop units and color lasers greatly increases your annual print spend, with little benefit delivered to your business.

Excess capacity: Many companies are surprised to discover that their printing device inventory far exceeds what their asset registry suggests, due to unauthorized purchases using corporate discretionary funds. The lower the employee/device ratios; the higher the operating costs are.

Lack of standardization: Without a unified print strategy, a company’s fleet of printing assets can become non-standardized reflecting the